employee screening

7 Key Mistakes to Avoid During Employee Screening

employee screening

Hiring decisions might be risky or even life-or-death. Background checks significantly reduce risk by analyzing many sources to ensure that applicants are who they are, are qualified for the position in question and don’t pose a danger to the living community. However, there are additional risks; recruiting might take significant time and money. Even if the applicant is never employed, malinvestment will occur from a lack of timely employee screening. The most important thing is still to hire people. Even though the risks are high, doing background checks appropriately is an important and fruitful effort. To assist facilities for seniors in successfully executing this process, you must go over the top 7 mistakes that organizations make.

1. Legal Risks from Lack of Knowledge

Any employer that analyzes the history of a senior living resident is concerned about litigation. Before they even begin to establish their policy, employers should ensure they fully understand and comply with all applicable local and federal laws. This even goes beyond just doing a check.

Depending on the occupation and the area, there will be significant differences in the laws controlling the recruiting process. They often include specific steps in the process, such as what information must be shared with applicants at every stage of the screening process. The use of collected data is also often restricted and regulated; two obvious scenarios are the evaluation of marijuana use and criminal histories.

Whatever the specifics, every organization will be bound by a certain set of rules, which are often distinct from one another. A business might be subject to litigation if it disobeys such rules, which could result in settlements and legal costs of millions of dollars. One must constantly use due diligence when it comes to the law.

2. Flexibility Without a Structure

Taking a case-by-case approach to the screening process is often the easiest course of action. Even though every role should be given special respect, improvisation will almost always get a firm into trouble.

The basic explanation is that inconsistency raises the possibility of legal negligence. It is much simpler for an employer to ignore certain legal requirements or limitations in the absence of a predetermined policy than in the case of a well-thought-out strategy. After such a policy is created, all that is needed to keep compliance with the law is to ensure it is kept current. 

Another major issue is that a disorganized background check can never be as effective as one with a well-thought-out approach. Making arrangements for communications and screenings, among other things, guarantees that resources are well-spent during a background check on an organization.  

3. Applying Unclear Criteria

Recruitment, job interview and time with business people in waiting room for schedule, hr or consulting. Hiring, networking and clock with employee for search, countdown or watch with wall background Recruitment, job interview and time with business people in waiting room for schedule, hr or consulting. Hiring, networking and clock with employee for search, countdown or watch with wall background Employee Screening background check stock pictures, royalty-free photos & images

Finally, by running every applicant through a single filter, senior care facilities often attempt to expedite the screening process. But there’s no denying this method’s shortcomings. Uncertain standards tend to admit unfit workers when they are too loose and exclude competent workers when they are too rigorous. Companies need to set up requirements relevant to each task because of this.

Criminal histories should be considered first because, as said before, the law must come first. Laws often restrict which workers may be hired in certain professions, including working with elderly individuals, based on criminal history. While this business conducts more thorough background checks than most others, some offences shouldn’t exclude applicants from applying for particular jobs.

Work-specific criteria should include non-criminal requirements, including licensure, work experience, references, and recommendations. Although there is little leeway in this regard, businesses need to choose where to put the bar for each position, which may vary depending on the state of the labor market. 

4. Give Applicants A Chance 

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It’s simple to cut off communication with a candidate when you discover something you don’t want to see on their record. You must make your results public and allow candidates to present their case. They could have a convincing argument that will make you reconsider whether you should decline their request. 

5. Asking for Too Much

Not many employers are so eager to protect their business that they do every possible background check. Imagine getting stopped for speeding and having your license, registration, employment history, college transcript, and three-character references requested. You may get hostile. It may also be seen as a privacy infringement. Most of the papers included information unrelated to the officer. 

A graphic designer may feel the same if you want to see your credit report and driving history. It’s akin to prying into someone’s private life to get information unrelated to their suitability for your company.

6. Paying Too Much

Numerous screening firms provide a one-size-fits-all screening solution that prioritizes the requirements of the average business above those of your organization. This may result in you paying for services you do not need or desire, and it may also keep you from using the most beneficial services to your business. Select a screening service that offers affordable prices and can be tailored to your requirements.

7. Conducting Social Media Research Personally

Using social media is among the most common mistakes made while doing background checks. Does social media still have an unmarked effect on any field of modern professionalism? A lot of businesses evaluate applicants for cultural fit using social media. Although affordable, it is also challenging. Why?  

Due to the abundance of material on social media, you don’t want to know anything you couldn’t legally inquire about during an interview. It is possible to learn about a candidate’s political beliefs, age, religion, and sexual orientation. You could find out whether they are a parent or have had any recent medical issues. It would be difficult for anybody to show that you discriminated against them because of this knowledge. However, it’s usually best to avoid getting this information when hiring people.


Employers at senior living facilities have a challenging hiring procedure regarding background checks and employee screening. It’s a question of life or death, after all. Feeling overwhelmed by the constant barrage of legal and economic issues is a common occurrence. When considered, such errors may not only be avoided with care but also serve as a guide for a business doing thorough background checks that provide comfort and enable the growth of its employees and local community.


Because an employee has greater access to your resources, they are 15 times more likely than a non-employee to steal from you. This loss lessens your competitive edge; it also threatens to put you in the one-third of all business failures that happen due to employee theft.



Owners Jim & Leeanne Mills envisioned making business owners’ lives easier by taking Background Screening, Drug Screening, & Job Applicant Assessment burdens off their plates.

After 21 years of Naval service riding nuclear submarines, we traded in our Navy life and then we worked in the For-Profit Education Industry hiring employees, managers & professors. While hiring new employees our experience using the available Background Check Process proved to be a very time consuming, challenging, frustrating and difficult one.